Gala Applications

You are invited to participate in this year’s Brighouse Charity Gala on Lane Head Recreation Ground gala field.

Please complete this form in full and submit it as soon as possible to secure your place. Please can you attach a copy of your public liability insurance documents and other documents as soon as possible. The final date for applications will be 31st May 2025.

Please make sure to view and download our terms and conditions via the below button

Terms and conditions PDF

Please read the following important information and complete each section of the form where applicable. The following answers submitted must be sufficient to satisfy the relevant sections of the above terms and conditions and the documents requested must be uploaded at the end.

As this is a free to enter gala please note there will be a ground fee payable of £20 for charities. Trades will be informed of the amount of their ground fee on application.

Charity/Organisation Name(Required)

Registered Charity No(Required)

Name of Contact(Required)

Postal Address(Required)

Email(Required)

Phone(Required)

Procession

The gala procession will start at Brighouse Central Methodist Church Car Park Brighouse and proceed through the town centre to the gala field via Garden Road Start time 12 noon. All floats assemble at Brow Mills Brighouse by 11.15am Walking groups and walkers must assemble in the Central Methodist Church Car Park.by 11.30 am (Please tick which applies to you)

Are you a

Procession – Walking Group

Procession – Float

Theme of procession

If you organisation is having a float , would you like help to organise a vehicle?

Yes

If you are organising your own vehicle who is supplying it?

Who is the main organiser of your float on gala day (name)

Please also provide a contact email

Please also provide a contact phone number

Gala Field

To minimise there being too many of a similar type of activity it is important to give as much information about your charity activity.

What sort of stall are you applying for?

Charity Stall

Community Organisation Stall

Trade Stall

Type of stall /games (please detail as much as possible)

Sizing and equipment details of your stall

Details of equipment

Please load appropriate certificates

Max. file size: 800 MB.

Gala Sub-Committee Representative

It is a REQUIREMENT of our constitution that each organisation provide a member to serve on one of the gala sub-committees. This will secure any enhancement from a Gala profit to be added to the return of monies raised on the day by your organisation.

Please Indicate your representatives details and indicate the sub-committee that they will support(Required)

Procession Committee

Ground Committee

Representative Name

Address

Phone

Gala Ambassador Nominations

Would you like to have an extra £100 and more promotion for your charity?? If yes then please consider nominating someone from your charity/organisation to be the Gala Ambassador, this person could be male or female over 16 from the Brighouse area who deserves recognition for the amazing work they do. Do they volunteer for you? Are they always willing to lend a hand? Do they go over and above for you? Have they made a difference to a charity, person, family member or the local area etc? Nominations must be returned by the 5th April 2025; these will be reviewed, before the end of April 2025 by Brighouse Ladies Circle and nominees will be contacted directly by Brighouse Ladies Circle. The chosen Gala Ambassador will attend the procession, take part in the opening ceremony, receive a commemorative gift and a cheque for their chosen charity. They may also be invited to attend other events during the year to represent the Gala. (Additional nomination forms can be found on the B.C.G website)

Nominee

Address

Phone

Reason for nomination

Brighouse Charity Gala Health & Safety Record Sheet – Stalls

Each Charity/Organization will have their own Constitution and appropriate Health & Safety/Risk Assessment. These need to be completed and submitted along with copy of your up to date Public Liability insurance documents and attached to this form. Submit electronically by email to dilys.coop@icloud.com or by post.

Description of stall activity

Site method statement (see guidance A)

Equipment to be used (see guidance B)

Identify Hazard/Risk:

Fire | Measure/controls in place

Risk

Low	Medium	High

Trip | Measure/controls in place

Risk

Low	Medium	High

Scolding | Measure/controls in place

Risk

Low	Medium	High

Other/specify | Measure/controls in place

Risk

Low	Medium	High

Gas Cylinder(s) | Measure/controls in place

Pressure Cylinder(s) | Measure/controls in place

Fire Extinguisher(s) | Measure/controls in place

Fire Blanket(s) | Measure/controls in place

Safety check Sheet | Measure/controls in place

Health & Hygiene Food Safety Section:

Please note that all stalls selling food MUST display an allergy information sheet in a visible place where members of the public can see it

Health & Hygiene/Food Safety Certificate Reference Number

Applicable Insurance Certificate Reference Number

Equipment Safety Check Report/Certification Reference Number

Other specify

Please upload applicable files

Drop files here or

Max. file size: 800 MB, Max. files: 6.

Public Liability

Name of insurer and policy reference number

Please attach an up to date copy of your Public Liability Policy

Max. file size: 800 MB.

This Heath & Safety section has been completed by (name)

Signature

Date

Please note: Reference to documentation should be a photocopy of insurance policies [no originals]. Any additional documented submission of the organisation risk assessment forms should be signed no longer than 2 weeks before submission.

Guide Line A Method Statement To include site check at start of occupation (any hazards) Brief statement of activities on how you set up. Brief statement of activities on how you operate your stall/activity with the public. Brief statement of activities on any safety aspects you apply. Site Checks when leaving and how do you record any records of all of the above.

If you attach a separate sheet as a method statement then print in the box: separate sheet attached and give title/ref

Guide Line B Equipment to be used. Please list items being used on your allocated plot. For example:- Gazebo (size), table(s) etc. games/activity equipment. Do you stake and rope your area or other.

If you attach a separate sheet listing equipment, then print in the box: separate sheet attached and give title/ref

Procession and Floats Section:

Organisation description of procession/float activity

Site method statement (see guidance A)

Equipment to be used (see guidance B)

Getting on float | Measure/controls in place

Risk

Low	Medium	High

Trip loose items/equipment | Measure/controls in place

Risk

Low	Medium	High

Other/specify | Measure/controls in place

Risk

Low	Medium	High

Other vehicles | Measure/controls in place

Risk

Low	Medium	High

Walking | Measure/controls in place

Risk

Low	Medium	High

Supervision | Measure/controls in place

Risk

Low	Medium	High

This Heath & Safety section has been completed by (name)

Signature

Date

Gala Stall Participant Disclaimer

By submitting this application you are agreeing to the terms and conditions as per the above downloadable PDF.

Name of Person Submitting This Form(Required)

First Last

Position in Organisation(Required)

Signature(Required)

Date